Skip to content
Simplically
Simplically
Services

Customer service

Sales and marketing

Operations

Data and knowledge

Strategy and training

See all 14 services →
Sectors
Case studiesAI analysisContact
About usGuides
EspañolCatalàEnglish
Free assessment · 3 min

Case study · Distribution: Invoices classified automatically from email

All incoming invoices are detected, renamed and saved to Google Drive by supplier and month, with no manual intervention.

Sector
Distribution
Implementation
2 weeks

  • 6 h/week

    saved

  • 0%

    classification errors

  • +92%

    faster month-end close

What the client says
“Someone used to do this with a folder and patience. Now it happens on its own, and it's always perfect.”

What we built

The project was delivered with our Emails, invoices and documents service. This is what it does:

See the full service

This case study also appears inAI for advisory and law firmsAI for logistics and industry

  • Detection of invoices and documents in emails and attachments
  • Data extraction (supplier, amount, VAT, dates) with intelligent OCR
  • Automatic filing by supplier and month
  • Posting to your accounting software or ERP
  • Suggested replies for routine emails
  • Alerts for due dates and unusual amounts

How we work

From the first call to results in weeks, not months

  1. Step 1 · Week 0

    Assessment

    We get to know your business, measure how long things take and prioritise what pays off most. Free and with no commitment.

  2. Step 2 · 48 h

    Fixed proposal

    We send you the scope, timeline, price and estimated savings in writing. No surprises.

  3. Step 3 · 2-4 weeks

    Implementation

    We build and integrate with your tools, with partial deliveries and without stopping your operations.

  4. Step 4 · Always

    Continuous improvement

    We measure results, train your team and adjust the solution when your business changes.

The Simplically commitment: if the assessment doesn't find at least 10 hours a month that can be automated, we'll tell you and won't propose anything.

Free assessment · 3 min

We work with OpenAI · Claude · Google Gemini · Meta · ElevenLabs · n8n · Make · Magnific · Grok · Microsoft

Other case studies

Real estate+63% qualified leadsWhatsApp with AI to capture and qualify leadsRead the case study B2B software-40% repetitive ticketsSupport agent for a SaaS with 1,000+ customersRead the case study

Want a result like this in your business?

Tell us about your case and we'll tell you what figures are realistic for you.

Free assessment · 3 min Talk to Gerard

or message us on WhatsApp · Mon-Fri 9:00-19:00 · Sat-Sun 10:00-13:00

Or leave your details and we'll write to you

Free assessment